This information is to provide Member Association with an Overview of Rollover


Rollover Definition:

  • We move from one Registration Period to the next
  • We stop selling products from the last Registration Period, and begin selling products for the new Registration Period
  • We allow stakeholders to begin renewing registrations for the next Registration Period
  • We move existing registrations from 'Active' to 'Passive'


Rollover is the recommended time for MA’s to implement process change – eg, offer new self registration or implement online payment.





Rollover has two stages:

Stage One – renewal activity

  • New products are available, old products no longer available
  • Stakeholders can renew their records for the next Registration Period, ie, the next Registration Period is “open”


Stage Two – expiry activity

  • All active records that have not been renewed become 'Passive'
  • Any incomplete tasks will still be available, but status on completion will be 'Passive, not 'Active', ie, it is redundant but necessary work AFTER expiry


The two stages do not have to be date exclusive. However most commonly they occur on the same date on the final day of the Registration Period.





Recommended Rollover Staging:

Stage One – renewal activity

  • Should happen around one month before the new Registration Period begins
  • (FCP Support Team will prepare and test all new products and provide to MA for UAT testing)


Stage Two – expiry activity

  • Happens night before new Registration Period commences
  • (FCP Support Team, at midnight of the Rollover date, will convert relevant 'Active' records to 'Passive')





What FCP needs for Rollover:

What

Provided by

Confirmed by

Recommended Stage

When

Stage One Date

MA

FIFA Product Manager


Stage 1 minus 6 Weeks

Stage Two Date

MA

FIFA Product Manager


Stage 1 minus 6 Weeks

New Product Pricing

MA

FIFA Product Manager

Stage 1 Renewal Stage

Stage 1 minus 6 Weeks

New processes (if required)

MA & FIFA Project Manager

FIFA Product Manager

Stage 1 OR Stage 2 

Stage 1 minus 6 Weeks

Changed processes

MA & FIFA Project Manager

FIFA Product Manager

Stage 1 OR Stage 2 

Stage 1 minus 6 Weeks

Implement or Change Gateway

MA & FIFA Project Manager

FIFA Product Manager

Stage 1 OR Stage 2 

Stage 1 minus 12 to 16 Weeks

Confirmation on records being 'Passive' *

MA

FIFA Product Manager

Stage 2

Stage 1 minus 6 Weeks


* we assume ALL records are 'Passive' at Stage 2 unless they have been renewed between Stage 1 and 2.