Request Person Details by Club

This user guide will explain how to request a Person's Details at Club Level

This is required when a Person is already registered in the system for a Specific Club and another Club requires to register the same person but for a different role at their Club.

Below are a few examples of potential scenarios.

Scenario Person Currently is… Request for
1 Player at Club A Person to be Coach at Club B
2 Coach at Club D Person to be Player at Club C
3 Team Official at Club A Person to be Player at Club D
4 Club Official at Club E Person to be Player at Club F

When a Club wants to register a Player who already exists at another Club, also as a Player then a Transfer is required.

1. Select People
2. Select 'Request for Person Details'

If person already exists within your Club then please view the 'Add Role' User Guide

3. Search for Person

Search for the Person you wish to add a role to at your Club. To search for a person you can enter one of either in the Search Box “Enter Name or Member ID” 

  • First and/or Family Name of Person
  • MA ID of the Person

4. View and Select Person

The search may return multiple records (in this example Family Name ‘Brown’ therefore carefully check you request details for the right person by viewing the person record first. 

5. View Record

To View Member Record in more detail, click on ‘View’ It will list the persons current registrations and the Current Club 

6. Send Request - Request Notes

Once you have selected the correct member who you wish to Add a Role to, click on ‘Send Request’ a window will then appear where you enter Request Notes, these will be sent to the existing Clubs Work Tasks to view and approve. 

Cannot proceed without a Request Access note entered

7. Request Access Submitted

Confirmation screen will appear to notify Club that Request has been sent to the required Club

8. Work Tasks - Accepted Request Access (Add Role)

When the Club has accepted the Request for Access to Add Role and released the person (view User Guide on ‘Work Tasks for Clubs’) it will appear on your Clubs Work Task Dashboard as a Request Access (Add Role) having been accepted. 

9. Check Member Details

To proceed with the Adding of the Role to the Person, click on ‘View and Process’ 

Complete one final check of Member details to ensure this is the person you require to Add a Role to by clicking on ‘Current Club Details’ and ‘Member Details’ tabs. 

10. Initiate to Add Role to Person

If you no longer wish to Add Role to member click on ‘Cancel Access’ or if you wish to proceed click on ‘Add Role’ 

11. Registration

The first step of the registration is to select the Role you wish to add to the Member, the choices available are

  • Club Official
  • Coach
  • Player
  • Team Official

Based on the role you select, please view the User Guide on the required Role to assist with the registration